The EEACE Board together with the bpb is pleased to invite you to the General Meeting of the Network and Association members, which will take place over two days – November 11 and 12, 2025, in Berlin, Germany (November 10 and 13 are designated as travel days).

This traditional General Assembly, held every two years in accordance with the Association’s Statute, is a key event for our entire Network. This year’s meeting holds special significance as we will also mark the 10-year anniversary of the EENCE Network. We warmly invite you to join us in Berlin to celebrate this meaningful milestone together.

As part of the meeting, we will hold elections for a new EEACE Board – the administrative body of the EENCE Network. These elections will take place in a hybrid format to ensure broad and inclusive participation. The engagement of all members in this process is vital as we collectively shape the future of citizenship education in the EU Eastern Partnership.

Please note: Only members of the Association may vote in the elections. If you have not submitted your membership application yet, please do so by November 1, 2025 via this link: https://eence.eu/about-us/eeace-2/

The meeting will also feature the discussion and adoption of key documents that will shape the development of the Network and Association in the coming years, including:

• Strategic Directions for the EENCE Network
• Decision-Making Policy
• Conflict Resolution Policy
• Membership Termination Procedure
• Fundraising Procedure
• Data Protection and Safety Procedure
  …and more.

Participation & Reimbursement Conditions

Participation in the network meeting is free of charge. The Federal Agency for Civic Education (bpb) will:

• assist with visa support,
• provide accommodation in a single room for the duration of the event (from 10.11 to 13.11),
• and reimburse travel costs upon presentation of original tickets and copies.

Reimbursement applies for economy class / 2nd class or similar, as outlined in the bpb’s General Terms and Conditions. The total trip duration must not exceed the event duration plus five (5) working days.

We welcome the possibility of reimbursing travel expenses from other sources (i.e. employer).

Please note:

• Applications for participation must be submitted by 3rd of August, 2025 via the following link
• Please do not book any tickets until your participation is confirmed by the organisers because the number of in-person places is limited.
• Reimbursement is only possible after receiving a binding confirmation of participation from the organisers and after having taken part in the meeting
• We are unable to book tickets on your behalf.

Your registration is binding. If, after receiving confirmation from the organisers, you are no longer able to attend, a doctor’s certificate will be required. Otherwise, you may be held liable for cancellation costs of approximately €180–200 for accommodation (see also the bpb’s General Terms and Conditions). Cancellations before 30th of August are free of charge.

Travel & Accommodation for EENCE In-Person Participants

Participants attending in person through the EENCE Network will be provided:

• Accommodation 
• Three meals per day
  This will be organized in accordance with sustainable event practices.

A one-time travel reimbursement will be provided based on the actual expenditure within the provided limits. The maximum limit is calculated according to the participant’s place of residence or, in justified cases, their actual location at the time of travel. Reimbursable amounts are as follows:

In case of countries which are not listed above reimbursed sums will be discussed individually upon participants’ request.

 Who Can Participate?

All members of the EEACE Association and EENCE Network are welcome to attend. We will try to have equal country representation where possible. Due to limited in-person capacity, the event will be held in a hybrid format, allowing everyone to join online if they cannot attend in person.

Those wishing to join us in Berlin must complete the registration form by August 03,, 2025. Selection results will be communicated by August 10, 2025.

Selection criteria for in-person participation:

• Motivation to contribute to the future of EENCE/EEACE
• Active engagement in Network activities

If you have any questions or need further information, please contact us at eenceboard@gmail.com .

We look forward to seeing you in Berlin to celebrate our collective achievements, shape the next chapter of the EENCE Network, and mark its first milestone anniversary.